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The Complete Guide to Modern Office Spaces

The Complete Guide to Modern Office Spaces

The modern office space is customized to the needs of employee well-being, and the key point here is that ‘employees will not adapt to the modern workspace, the new workplace has to adapt to the new-age employee.’ If you are an employee in the 21st century, you need to wake up to this fact. So what is a modern office space, what are its key features, and how can you transform your existing office into a modern office space. This blog has answers to all these questions and more. 

Employee productivity and workspace ambiance go hand in hand. Vibrant colors, expansive spaces, natural materials, and lighting have replaced those endless rows of cubicles that once comprised an office. Find out how you can transition to a modern office space in the next section.

Elements of a Modern Office Spaces

Here are some suggestions to help you understand what features a modern office space should offer:

Boosts Creativity, Communication, and Collaboration

Optimal productivity depends on the 3 C’s of business – creativity, communication, and collaboration. The right work environment is an effective way to stimulate the 3Cs. 

Colors are a natural stimulant for creativity. Rich and bright tones in your workspace boost employee productivity and ensure better RPE (returns per employee). 

The workspace layout is also important and this comprises technology with the arrangement of furniture. So the modern workspace is all about ‘open channels of communication’ against stifling cubicles.

Lower Anxiety and Stress

Productivity goes up when stress and anxiety are low or absent. Industrial design including unfinished stone, sharp corners, and exposed metal are fine when it comes to workspace infrastructure. However, they should be modified to exude a more warm and welcoming look with a natural color scheme (blues, greens, and yellows), comfortable extra-foam chairs, and cushy couches. 

This kind of ‘employee-friendly design’ keeps anxiety and stress at bay.

Improved Focus and Concentration

When it comes to collaboration and communication, your employees need to strike the right balance. Employees need to work independently at a quiet corner and collaborate when required. They should collaborate when brainstorming to generate ideas, and work independently to research that idea before implementing it.

When you design a modern workspace, there should be space for both collaboration and independent thinking. Teams should be able to seamlessly transition between open spaces and independent units.

Gives Clients and Customers a Professional Image

A modern workspace incorporates both client-facing and employee-facing areas keeping both clearly segregated. This ensures the best client impression that is required for the success of any business. 

When a client comes, the seating arrangement gives them the feeling of visiting a professional outfit. Your employees can start interacting with them right away without having them wait. If your employees are scrambling to tidy up their workspace when the client enters, the message is not a positive one. 

Front-facing areas like the conference room, visitor’s lounge, or reception should be professional, clean, and uncluttered. 

Include Biophilic Design

Being around nature has multiple benefits for human beings like greater creativity, higher efficiency, better health, and improved concentration. Keeping this in mind, modern workspaces incorporate ‘Biophilic Design.’ 

Here are some ways you can integrate biophilic design into your office space: 

  • Have natural elements like stone and wood
  • Use glass ceilings and large windows to allow natural light
  • Purify air through oxygen-generating plants
  • Fountains to include running water
  • Natural views either through art or through your window

Fun and Relaxing Atmosphere

Make your employees feel at home! A modern workplace should send out positive vibes, and make your employees mentally and physically comfortable. Include board games, a ping-pong table, or even a recreational slide to raise the fun quotient at work. 

Employees need some time to unwind during working hours. These facilities let your employees recharge their minds and bodies. When employees feel energized, it reflects in their work. 

Have dedicated areas where your employees can discuss problems at work. These ‘homey spaces’ help employees come up with some great ideas. 

Essential Components of a Modern Office Spaces

Here are some important components of a modern office:

Modern Office Spaces

The workspace should have the following features:

  • Flexibility: There should be private cabins, conference rooms, and open desk pods so that employees can network, work, and collaborate. Incorporating modular furniture is a great idea since it’s easier to rearrange.
  • Active Furniture: The furniture should help employees unwind. Some examples are adjustable-height desks, saddle chairs, or pedestal stools that allow employees to change their positions once in a while
  • Minimize Noise: Employees need a quiet environment sometimes and for this acoustic ceilings, soft furniture, noise-canceling headphones, or quiet keywords are helpful.

Technology

  • Wireless Wi-Fi

Not only does wireless Wi-Fi ensure less clutter and more aesthetic wiring, employees have the freedom to move to any part of the office to work.

  • Collaboration Tools

Modern offices should also have relevant collaboration tools like wireless projectors and smartboards. Employees can brainstorm ideas using cloud-based group apps.

  • Team Members

Employees should have the freedom to work at open spaces, private cabins, or conference rooms. As long as they are productive, where they work should not matter. 

Conclusion for Modern Office Spaces

Having your own workspace is easier than you think with co-working spaces like IdeaPod. These modern office spaces can be hired according to your needs, from an hour to several months. You don’t need to worry about connectivity since there is free Wi-Fi. 

Take your pick from conference rooms, private cabins, or open desks. Feel like organizing a workshop at work? That’s simple. IdeaPod doubles up as an event venue as well, and you can have in-house workshops or get a trainer. 

With so many options, it’s time you paid IdeaPod a visit, and took your productivity and profits to the next level.

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